Privacy Policy (GDPR Compliant)

Data Controller: Stack Solutions HQ Limited | ICO Registration Number: ZB673028

Registered Office: 71-75 Shelton Street, Covent Garden, London, WC2H 9JQ

1. INTRODUCTION

We take your privacy seriously. This policy outlines how we collect, use, and protect your personal data in compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. THE DATA WE COLLECT

We collect the following categories of data:

Identity & Verification Data: Name, Date of Birth, Passport/Driving Licence copies (for Right to Work checks), and photo ID.

Contact Data: Email address, phone number, residential address.

Financial Data: Bank account details (Sort Code/Account Number) for commission payouts.

Transactional Data: Records of your sales, commissions earned, and interactions with the Platform.

Customer Data (Third Party): Data you input regarding SME hospitality clients (e.g., Business Owner Name, Shop Address). You warrant that you have the lawful basis to share this data with us.

3. HOW WE USE YOUR DATA

We process your data under the following lawful bases:

Contractual Necessity: To register you as a consultant, process sales, and pay commissions.

Legal Obligation: To comply with HMRC tax reporting, anti-money laundering (AML) laws, and Right to Work checks.

Legitimate Interests: To prevent fraud, improve our Platform, and defend legal claims.

4. DATA SHARING

We do not sell your data. However, we may share necessary data with:

Product Partners: To verify the leads you submit and confirm sales conversions.

Payment Processors: To facilitate commission payouts.

Regulators: HMRC, the ICO, or law enforcement if legally required.

Identity Verification Services: Third-party tools used to authenticate your identity documents.

5. INTERNATIONAL TRANSFERS

If we transfer your data outside the UK/EEA (e.g., to cloud servers hosted in the US), we ensure it is protected by UK International Data Transfer Agreements (IDTA) or equivalent safeguards.

6. DATA RETENTION

We retain your personal data for as long as you are active on the Platform. Financial and tax records are retained for 6 years as required by UK tax law.

7. YOUR RIGHTS

Under the GDPR, you have the right to:

Access the data we hold about you.

Rectify incorrect data.

Request Erasure (Right to be Forgotten), subject to our legal retention obligations.

Object to processing based on legitimate interests.

To exercise these rights, please contact our Data Protection Officer at: support@stacksolutionsgroup.com